BlastPass - Contactless payment system
(WWAF) will utilize the Blast Pass RFID system for all payment transactions. BlastPass is a contactless RFID card that acts as an electronic wallet at the event, without the hassle of exchanging credit cards or cash. (WWAF) will provide the following to our Food Vendors to operate the BlastPass system:
- In-person training prior to the start of the event to ensure Food Vendors understand the process of accepting payment
- Import of Food Vendors custom menu items prior to start of event
- RFID Touchpoint device(s) to accept payments
- Onsite system support personnel for Q&A & troubleshooting during event hours
- Precise reporting on the exact amount of each item sold & the total amount of credits processed per vendor
Food Vendors responsibilities include
- Utilizing the BlastPass system to accept payment for all transactions
- Protecting RFID Touchpoint device(s) from damage or theft
(WWAF) will remit payment to Food Vendors by check within two days of the festival.
Space Fee due in full upon acceptance. All payments for new partners must be cashier's check, money order or certified check. Electronic processing is available with a 3% convenience fee for either wire transfers or credit card payments.
Culinary partners shall provide to The Woodlands Arts Council, Inc. a Certificate of Insurance evidencing (i) Commercial General Liability, including Products Liability, at limits of $1,000,000 per occurrence/$1,000,000 aggregate (ii) Automobile Liability in the afore-stated amounts and (iii) Workers Compensation and Employer's Liability affording coverage under the Workers Compensation laws of the State of Texas. The Certificate of Insurance shall name The Woodlands Waterway Arts Council, Inc. as an additional insured and must be received by the WWAF by April 1, 2021 with coverage dates extending at least thirty days after the Festival dates.
Health & Safety
Commercial Participant also agrees to comply with all public health and safety standards and protocols set by WWAF, which may be based on guidance from national, state, or local authorities but may also include requirements determined by WWAF to be appropriate and necessary to create a safe environment on Festival premises. All Festival health and safety standards and protocols shall apply at all times Commercial Participant or its representatives are on the Festival premises regardless of whether the premises are open to the public.
WWAF health and safety standards and protocols may include, but are not limited to, Commercial Participant providing supplies such as hand sanitizer or personal protection equipment (PPE) as well as wearing PPE while on Festival premises. WWAF agrees to provide advance notice of proposed health and safety standards and protocols at least 30 days prior to the Festival; however, it may be necessary to update and/or revise the requirements prior to or during the Festival depending upon the surrounding circumstances. WWAF agrees to provide notice of any updates or revisions as soon as it is practicable to do so.
Food Booth space will be 10 feet by 20 feet with a front service area that is 10 feet wide. No sales or service shall be made from the sides or rear of the allotted space or spaces. Space accommodation for special equipment needs will be considered on a one-by-one basis and may be subject to additional charges. Dessert Booths are provided a 10 x 10 booth space.
Saturday, April 10, 9:00 a.m. to 6 p.m.
Sunday, April 11, 9:00 a.m. to 5 p.m.
• All culinary booths are expected to be fully operational from 10am- 5pm
The Woodlands Arts Festival Food vendors are required to serve on recyclable and/or compostable products. The WWAF is working with our waste company and The Woodlands Township on its Reduce, Recycle, Reuse initiative, and encourages the selected partners to help green the Festival.
Only # 1,2,3,4 and 5 plastic containers please.
Application Deadline: Monday, February 20, 2021
Notification of Acceptance: February 25, 2021
Please direct applications and questions to:
The Woodlands Waterway Arts Festival
Attention: Dario Palotta
P.O. Box 8184
The Woodlands, Texas 77387