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Food Vendors

Culinary Arts Partnership and Benefits

The Woodlands Waterway Arts Festival (WWAF) is a 3 day outdoor celebration of the visual, performing and culinary arts. Recognized NATIONALLY as one of the best outdoor juried visual arts events, the Festival also offers superior culinary experiences, a gourmet specialty product area, educational art activities for children and adults, live performances and special exhibitions. The Festival is produced by The Woodlands Arts Council, Inc., which is a tax-exempt, arts organization. Net proceeds from the Festival are used to improve the annual event, to present regional educational and cultural programs throughout the year, and to assist other arts-related nonprofit organizations. For more information, visit

Promotional Opportunity

The Woodlands Waterway Arts Festival is the premier festival opportunity in South Montgomery County for the promotion of restaurants and exposure of culinary quality to a highly selective audience. Participating restaurants tap into many exceptional marketing opportunities specifically designed to drive name recognition:

• Opportunities to impress with menu samplings before an audience expected to number 19,000-23,000.

• Pre-event publicity advertising from select media sponsors

• Feature listing in the festival program guide

• Media, publicity, and promotion on-site

• Distribution of a promotional item about your permanent restaurant location or business

Partner Services for Food Vendors

The WWAF’s objective is to make the experience of participating culinary partners rewarding, profitable and enjoyable. Services and support provided include:

• Consultation and support regarding menu items, equipment, permits and more

• Collaboration to build exciting and distinctive menus that meet the demands of the public

• Volunteers specifically assigned to assist in the culinary area prior to and during the Arts Festival

• Culinary booth facade and menu printing for exciting and consistent appearance

• Arts Festival staff dedicated to delivering an exceptional Culinary Program

• Preassembly of booths before restaurants are scheduled to set up

• Two 20-amp circuits of electricity

Selection Process

Culinary Partner selection by the Arts Festival is based on:

• Food quality • Menu desirability • Creativity • Presentation • Diversity & uniqueness • The challenge involved in presenting your menu in an outdoor environment • Previous event experience. Note: Culinary partners may sell prepared food products only. The Festival will coordinate all beverage concessions. Sale of any type of beverage is prohibited.

Participation Prices & Benefits


Space Fee due in full upon execution of contract.


Culinary partners shall provide to The Woodlands Arts Council, Inc. a Certificate of Insurance evidencing (i) Commercial General Liability, including Products Liability, at limits of $1,000,000 per occurrence/$1,000,000 aggregate (ii) Automobile Liability in the afore-stated amounts and (iii) Workers Compensation and Employer's Liability affording coverage under the Workers Compensation laws of the State of Texas. The Certificate of Insurance shall name The Woodlands Waterway Arts Council, Inc. as an additional insured and must be received by the WWAF by April 1, 2023 with coverage dates extending at least thirty days after the Festival dates.

Health & Safety

Commercial Participant also agrees to comply with all public health and safety standards and protocols set by WWAF, which may be based on guidance from national, state, or local authorities but may also include requirements determined by WWAF to be appropriate and necessary to create a safe environment on Festival premises. All Festival health and safety standards and protocols shall apply at all times Commercial Participant or its representatives are on the Festival premises regardless of whether the premises are open to the public.

WWAF health and safety standards and protocols may include but are not limited to, Commercial Participant providing supplies such as hand sanitizer or personal protection equipment (PPE) as well as wearing PPE while on Festival premises. WWAF agrees to provide advance notice of proposed health and safety standards and protocols at least 30 days prior to the Festival; however, it may be necessary to update and/or revise the requirements prior to or during the Festival depending upon the surrounding circumstances. WWAF agrees to provide notice of any updates or revisions as soon as it is practicable to do so.

Booth Space

Food Booth space will be 10 feet by 20 feet with a front service area that is 10 feet wide. No sales or service shall be made from the sides or rear of the allotted space or spaces. Space accommodation for special equipment needs will be considered on a one-by-one basis and may be subject to additional charges. Dessert Booths are provided a 10 x 10 booth space.

Festival Hours

Friday, April 12, 11AM - 5PM.
Saturday, April 13, 10AM to 6PM
Sunday, April 16, 10AM to 5PM
All culinary booths are expected to be fully operational from 10am- 5pm

Green Program

The Woodlands Arts Festival Food vendors are required to serve on recyclable and/or compostable products. The WWAF is working with our waste company and The Woodlands Township on its Reduce, Recycle, Reuse initiative and encourages the selected partners to help green the Festival. ABSOLUTELY NO STYROFOAM.
Only # 1,2,3,4 and 5 plastic containers, please.

You will be notified of acceptance.

Please direct applications and questions to:
The Woodlands Waterway Arts Festival
Attention: Dario Pallotta
9450 Grogans Mill Rd. Ste. 160
The Woodlands, Texas 77380
Email: and

Culinary Arts Food Vendor Application 2024

The Woodlands Waterway Arts Festival
April 12-14, 2024
Fri. 11am-5pm, Sat. 10am-6pm, and Sun. 10am-5pm

Food Vendor Information

Type of Food Vendor

Contact Information

Sending in an application does not guarantee acceptance; vendor will be notified if they are invited to participate at the festival. After receiving written acceptance, vendor must submit a COI, vendor assets, and payments by March 15th.

Questions- EMAIL: &
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