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2022 WWAF Call for Artists

The Woodlands Waterway Arts Festival Logo

#TheWoodlandsWaterwayArtsFestival #TheWoodlandsArtsCouncil #BecauseArtMatters
CLICK HERE to submit your Application or learn more.

Festival Dates: April 9 & 10, 2022

  • Ensure your email and address are current in your ZAPPlication profile.
  • EARLY BIRD DISCOUNT of $35 through September 30th. Jury fee is $40
  • Applications close October 17th at midnight.
  • Approximately 200 artists will be juried in.
  • Coupon Codes will be emailed to Award Artists.
  • We will follow CDC guidelines and IFEA recommendations for health and safety protocol.
  • All plans subject to change in the event circumstances become beyond our control.

MEDIA CATEGORIES

  • Ceramics
  • Digital Art
  • Drawing/Pastels
  • Fiber
  • Glass
  • Jewelry
  • Metal Works
  • Mixed Media
  • Painting
  • Photography
  • Printmaking
  • Sculpture
  • Wood
  • Emerging Artist

IMPORTANT DATES TO REMEMBER

September 30, 2021: EARLY BIRD DISCOUNT ends at midnight.
October 17, 2021: Application deadline at midnight (CST)
November 6, 2021: Artist Image Jury- LIVE
November 20th, 2021: Artist Notification of jury results via email
January 3rd, 2022: Invited Artist Payment deadline
February 1, 2022: Refund deadline at midnight CST.
April 7 & 8, 2022: Artist Load-in beginning at 9 AM
April 8, 2022: Art Dash Party 6PM
April 9 & 10, 2022: The Woodlands Waterway Arts Festival (Sat. & Sun. 10AM - 6PM)

ARTISTS AWARDS

A team of judges will select 2023’s Featured Artist, and SIX Best of Show Artists.

The 2023 Featured Artist will receive a complimentary 3-night stay at selected Woodlands hotel, a free double 4-booth for the 2023 Festival, and their art featured on all promotional materials for 2023.

The Best of Show Artists receive a free single booth space the following year with priority booth placement, and an enhanced presence on our website.

ALL AWARD WINNERS will be jury exempt for two years: no jury fee--no jury process.

Marketing Exposure

● Robust promotion of the event to the art-buying public in sources including but not limited to, newspapers, radio, direct mail, press releases, billboards, magazines, digital, social media advertising, partnership with VISIT THE WOODLANDS, press releases, and other advertising sources. The organization has a dedicated group of followers within all social media channels and a very active database (open rate is 21% above avg for the industry) with over 7500 emails. (PR Value is over $500,000)

Targeted marketing locally & nationally to reach art collectors, virtual festival attendees, and potential customers.

● Artist information and thumbnail photo of your work in our online gallery.
● Website and Social Media promotion and cross-promotion opportunities with the arts festival. To include a promotional Media Package that contains a digital postcard for your mailing list and more!
● A reminder - The Woodlands and surrounding area is our Marketplace, and we have a solid buying audience.
statistics
Over 18,000 people attended 2021 Woodlands Waterway Arts Festival!
Bonus Exposure:
An opportunity to participate in our Art Dash Party. This event is an essential fundraiser for our student art scholarships!! To date, the Woodlands Arts Council has given $300,000 to students studying art. More information to follow.

JURY PROCESS

On November 6th, 2021 a LIVE jury panel consisting of five art professionals and collectors, will jury the applications using a 1-7 scoring system. Artists receiving the top scores in 14 media categories will be invited to participate.

Prior participation in The Woodlands Waterway Arts Festival does not guarantee automatic selection to the festival. Festival staff members are not voting members of the panel and their opinions are not reflected in final jury scores.

  • Applications are juried in the media category.
  • Each application is juried anonymously and given a numerical score from 1 – 7, with 4 not being used.
  • Scores are tabulated and acceptance is awarded to the highest-scoring applicants within each category. The jury will select a balanced show composition, but there are no quotas.
  • Artists will be notified of status by email listed in ZAPPlication profile by November 20, 2021.

Booth Information

Booth Pricing:

Single $ 500 (10’ x 10’)
Corner $ 750 (booth open on 2 sides; not an intersection of pathways)
Double2 $ 1000 (2 singles side by side)
Double3 $ 1250 (single plus single with corner)
Double 4 $ 1500 (2 corners)

RENTALS

10’x 10’ Tent Canopy: $300
10' x 20' Tent Canopy:$425
Folding Chair:$5.00
Table (6’):$20.00
Table (8’):$25.00
Electricity:$175 at time of booth purchase; $200 Requests during load in.

Refund / Cancellation Policy:

  • Cancellation notification must be received in writing (email) February 1, 2022 by midnight CST
  • Jury fee is NON-REFUNDABLE.
  • “Total of Purchases” minus $75 processing fee will be refunded.
  • Refunds are issued by check and are mailed to the artist's address listed in ZAPPlication.
  • Submit notification by email to david@thewoodlandsartscouncil.org.

RULES and REGULATIONS

By applying to The Woodlands Waterway Arts Festival, the artist agrees to adhere and abide by all the following rules listed here and the terms in the legal agreement.
1. Image Usage: Accepted artist agrees that The Woodlands Waterway Arts Festival may use submitted jury images for website, promotional or publicity purposes.
2. Artists must be present with their work for the entire two (2) days of The Woodlands Waterway Arts Festival. Representatives may not attend in place of the artist. Please do not apply to this show unless BOTH the Artist and the Collaborator, as listed in your ZAPPlication profile, can and will attend all days of the Festival. The Woodlands Waterway Arts Festival requires photo identification (including collaborator) at check-in to ensure compliance. The Festival reserves the right to check ID each day of the Festival.
3. Accepted artists may not exhibit in other art festivals during the dates of The Woodlands Waterway Arts Festival, (April 9 & 10, 2022).
4. All work must be original, handcrafted work. Artist guarantees the accuracy of the description of the works presented and the authenticity of the work as the creation of their own hands.
5. It is the artist’s responsibility to identify the category for which they would like to be juried. Please choose the category which best describes your work. If you do not choose a category (medium) your application will not be processed.
6. Artists may show only work in categories and body of work selected by the Jury. All work exhibited must be of the quality, category, and body of work that is shown in the images juried.
7. Work done by a production studio is not acceptable. All work must be designed and executed by the accepted artist. Your exhibited art must be original and your own creation. No use of commercial kits or molds.
8. Exhibiting artists are required to display their booth number sign (distributed at check-in) in a prominent place on the front of the booth in accordance with our Emergency Response Plan.
9. 75% of all two-dimensional work displayed must be original. Artists must define reproduction or limited edition throughout their artist’s statement and disclose this information on the individual piece. T-shirts, postcards, note cards, mouse pads, or other personal promotional items are not permitted.
10. Artists who break down displays, who are “no-show” before the opening of the Festival, or who depart before closing time on any day of the Festival will not be allowed to return the following day or to future shows unless proof of an emergency is presented.
11. All Artists are responsible for collecting and paying State of Texas sales tax. (8.25%) https://comptroller.texas.gov/taxes/sales/forms/in...
12. No commission on sales will be paid to The Woodlands Waterway Arts Festival.
13. All artist tent structures must be white and commercial or professional quality. Due to high wind concerns, lightweight accordion-style pop-up tents are not acceptable. Tents must be weighted properly to ensure safety for you the artist, the artists next to you, and our patrons. The artist(s) assumes liability if their tent is not properly weighted. Tent rentals are available. No outside rentals or staking of tents. Weights and water barrels only. Please be prepared with extra weights which may be necessary due to possible strong winds.
14. No driving on the grass or landscaping beds. All vehicles must stay on the pathway.
15. Artist is responsible for insurance and protection of work during setup and the show. The festival will not be responsible for damage to work or setup due to weather or unrelated incidents.
16. Any breach of the rules forfeits all rights of the artist and will result in immediate removal from the show without a refund.
17. Booth Fee Refund Policy: With documented reasons for cancellation, The Woodlands Waterway Arts Festival will offer refunds if cancellation is received by midnight CST of March 1, 2021. Refunds will be equal to “Total of Purchases” minus $75 processing fee. Refunds are issued by check and will be mailed to the artist's address provided in ZAPPlication. All refund requests must be submitted by email to david@thewoodlandsartscouncil.org, with a brief explanation for the cancellation.
18. No Show Policy: Artists who have not checked in and/or called Artists Relations emergency phone number and/or emailed david@thewoodlandsartscouncil.org (Emergency Phone will be provided in Artist confirmation materials) will be considered a “no-show,” by Friday, April 8, 2022 at 5:00 p.m. CST. No Show artists are not eligible for refunds. Assigned space(s) will be forfeited to a wait-list artist.
19. Best of Show artists invited to return without being juried must apply by deadline (December 30, 2022) with the coupon code. Code will be emailed to award winners.
20. If WWAF is required for reasons beyond its control to postpone, shorten or cancel, no artist shall have any right or claim for any damages whether direct, indirect or consequential, or any other kind, arising or alleged to arise by reason of postponement or cancellation of the event. No refunds or preferred treatment can be made for inclement weather or any other causes not in the control of WWAF.

Please read the prospectus in its entirety. Artists applying are deemed to know and understand the information contained herein and agree to the terms. The show reserves the right to refuse any application and rescind an extended invitation should the artists misrepresent themselves.
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